Executive Assistant

Progress is an experienced, trusted provider of products designed with customers in mind, so they can develop the applications they need, deploy where and how they want and manage it all safely and securely. We take pride in what we do, always valuing the whole person—at work and in life. Our diverse life experiences enrich our culture because people power progress. And currently, we are looking for an Executive Assistant to join our team.

In this role, you will provide high energy, proactive and efficient administrative support to our US-based Digital Experience Executive Vice President along with their internationally located direct team, also supported by the Chief of Staff of this Business Unit. If you have good organizational, administrative, and people skills and the ability to solve problems in a fast-paced environment, then we would love to hear from you.

You will also be required to work hours to support your Executive’s time zone (noon: 7-7:30 PM UTC+2).

What you’ll do:

• Manage calendar, schedule meetings (including those for Executive 1:1 meetings) across multiple time zones
• Arrange travels (both domestic and international) and manage VISA applications for the EVP and the management team
• Support the Chief of Staff in the agenda organization and content for all-hands meetings
• Assist with maintaining the Internal Intranet page and the SharePoint Site for team files
• Plan and drive the logistics for team events and Executive visits to our offices
• Submit Executive expenses
• Purchase items and gifts
• Ensure any manual mail distribution lists are up to date
• Support the EVP, Chief of Staff or management team with any ad hoc projects and events
• Other tasks as needed by the EVP, Chief of Staff, or management team

To be successful in this role, we need you to have/be:

• Experience in administrative support of senior level positions (preferably in technology companies)
• Knowledge of Office 365 to an advanced level in Word, PowerPoint, Excel, and Teams
• Initiative-taker, proactive, detail-oriented
• Comfortable interacting with all levels within the organization
• Ability to manage highly confidential information and sensitive situations with the utmost discretion
• Trustworthy and ethical with strong interpersonal skills
• Demonstrates outstanding judgement and professionalism
• Ability to communicate in a clear and thorough manner

Would be a plus (but is not essential):

• Knowledge of Asana

We'd be happy to chat if this sounds like you and fits your experience and career goals. What we offer in return is the opportunity to experience a great company culture with wonderful colleagues to learn from and collaborate with and also to enjoy:

Compensation:   

• Generous remuneration package
• Employee Stock Purchase Plan Enrollment

Vacation, Family, and Health:

• 30 days paid annual vacation
• An extra day off for your birthday
• 2 additional days off for volunteering
• Premium healthcare and dental care coverage
• Additional pension insurance
• Well-equipped gym on-site
• Co-funded Multisport card
• Daycare Center for your little ones onsite
• Flexible working hours and work-from-home allowance
• Free underground parking with a designated space for bikes and electric scooters

And most importantly, great company culture with wonderful colleagues to learn from and collaborate with!  

Apply now!  

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